TaxiManager

Feature inventory

Overview of what TaxiManager v2 covers for UK taxi and private hire drivers: day-to-day logging, tax estimates, HMRC-relevant outputs, vehicles and mileage, and tax-year boundaries — grouped by area of the app. Written as a factual inventory (2025/26 snapshot), aligned with the live product. For current plan names and fees, see Pricing on the homepage.

1. Daily Input (Today)

Daily record entry — One place to capture takings, mileage and tips for the shift you're in — so nothing is lost before you forget.
Animated amount input — Large GBP keypad for fast cash entry at the kerb or in a break.
Add Income sheet — Income split the way drivers earn: cash, card, app payouts, tips.
Add Expense sheet — Spend logged against HMRC-style categories so your year-end picture stays honest.
Revolver category selector — Scroll every allowable expense category in one motion — less hunting, fewer wrong buckets.
After your first save — Short guided moment that takes you to the right plan — 14-day trial, PRO or PRO+ — once you've actually used the diary.

2. Timeline & Day View

Timeline list — Every income, expense and mileage line in date order — your proof trail for the year.
Week selector — Jump between weeks inside the tax year you're working in.
Day detail view — See one day at a time: totals, every line, edit or delete if you made a mistake.
Entry editing — Fix a past entry from the timeline or day view without starting again.

3. Tax Three-level hierarchy

Level 1 — Overview

Tax overview dashboard — Estimated bill, how far through the year you are, and clear status so you know if you're on track.
Rolling tax estimate — The liability estimate moves as you log income and expenses — fewer January surprises.

Level 2 — Details

Profit & Loss statement — Year-to-date P&L in HMRC-relevant categories — the backbone of your return.
Tax computation — Walk from profit through allowances to what you owe — transparent, line by line.
Capital allowances — Vehicle writing-down allowance with plain-English states (not set up / in use / done / not applicable).
Additional return information — Room for other income and adjustments your Self Assessment actually asks for.

Level 3 — Advanced

Finalize tax year — Lock a year when the numbers are agreed and produce what you or your agent need for HMRC.
Year finalization state — Once a year is finalized for filing, figures stay read-only so nothing drifts afterwards.

4. Tax Year Management

Tax year switching — You work in one tax year at a time — not a filter — so 6 April boundaries stay clean.
Tax year warning banner — Obvious flag when you're viewing a past or future year so you don't post today's shift to the wrong season.
Tax year change confirmation — Explicit step before the app flips context — harder to mix years by accident.
Tax year licence tiers — Standard, Professional and Pro+ — you choose the level for each tax year you activate, and only pay for years you use. Current fees are on the main site pricing.
Licence activation flow — Guided path to turn on a year you've bought so you can start logging straight away.
Dashboard licence lock — You see which years are paid for before you enter data — no silent wrong year.
Tax year lifecycle tracking — Milestones such as activated, finalized and submitted — with clear "not yet" where something still applies.

5. Vehicles & Mileage

Vehicle list — Every vehicle you run with allowance status visible at a glance.
Vehicle specifications — V5C-style detail — fuel, emissions, written-down value — feeding correct capital allowance treatment.
Mileage tracking — Per-shift mileage feeding both expenses and capital allowances where it matters.
Car loan tracking — Finance, HP or lease interest captured where HMRC allows a deduction.
Private use adjustments — Fine-grained private-use % for car and phone so business vs personal stays defensible.

6. Settings & Profile

Personal details — Name, NI number, UTR and contact — what HMRC and your agent expect on file.
Address details — Residential and trading address for the return record.
Taxation details — HMRC profile, basis of accounting and registration — aligned to how you report.
Universal Credit settings — Declare and adjust UC-related figures so benefits conversations match your books.
Accountant settings — Who acts for you — so PRO+ filing and correspondence land with the right person.
Badge & document uploads — Optional licence or council badge image for your own records or operator checks, plus a documents inventory for scans and files you need at filing time — invoices and receipts, vehicle paperwork, and employment or pension forms such as P45 and P60 — so evidence sits next to the figures.
Advanced settings — Deeper options kept out of the main path until you need them.
Category ordering — Reorder expense categories to match how you actually spend.
Two-factor authentication — Extra sign-in step to protect your financial data.
Change password — Self-service password update with validation.

7. Invoices & Billing

Invoice list — Every licence and PRO invoice in one clear list — your paper trail for the business.
Invoice detail document — Line-by-line plan and 20% VAT where applicable — what you paid, not card numbers.
Annual licence billing model — One charge per tax year you use — no surprise monthly subscriptions.

8. Account & getting started

Secure access — Sign in, create an account or reset a forgotten password — your books stay behind a proper login.
Terms before you join — You acknowledge TaxiManager's terms once at registration — you know the rules up front.
Short guided start — A compact intro so you land in the right place to log today's shift.
Plan choice when you're ready — Pick 14-day trial, PRO or PRO+ after you've seen how logging works — pricing follows real use.

9. Compliance & HMRC

HMRC-ready figures end to end — From each shift through P&L and tax computation, numbers stay in categories and logic HMRC recognises on Self Assessment.
HMRC submission path (with your agent) — Year-end outputs support your accountant or TaxiManager PRO+ filing — same figures you reviewed in the app, not a second spreadsheet.
MTD ITSA awareness — In-app prompts and badges for Making Tax Digital quarterly reporting — so you know what's coming before deadlines bite.
Quarterly summary finalisation — In-product steps to review and apply each quarter-end summary before submission — so your logged amounts, uploads and MTD position stay aligned when you sign off the period.
HMRC-aligned expense categories — Every category ties back to a Self Assessment line — less translation error at filing.
Tax year guards — Hard stops that make posting into the wrong tax year difficult — protecting your return integrity.

10. Support, guides & legal

Help Centre — UK driver FAQs on registration, allowances, mileage and MTD — written for cab and PHV work.
Guides — Longer explainers on taximanager.co.uk for topics like MTD, expenses and self-employment — linked from the site and updated as rules change.
Blog — News and HMRC-facing updates on taximanager.co.uk — what's changing for drivers and when.
Privacy Policy — Plain layout explaining what we hold about your driving and finances.

11. Clarity & how you access the product

Web app (today) — TaxiManager v2 runs in the browser — a responsive web application you use on phone, tablet or desktop without an app-store install.
Native mobile apps (roadmap) — Dedicated iOS and Android apps are in development; we're targeting release in Q3 2026.
Telegram — Log income, expenses or mileage from Telegram when you're away from the browser; entries sync into the same tax year as the web app.

This page is updated when product behaviour changes. If something is missing or out of date, it will be corrected on the next pass — use the in-app experience as the final source of truth.